Using the predefined privilege sets
Every new FileMaker Pro database contains three predefined privilege sets:
-
Full Access: permits accessing and changing everything in the file
-
Data Entry Only: permits viewing and entering of data only
-
Read-Only Access: permits viewing but not changing data
Note The Read-Only Access privilege set permits write access to all global fields. To create a privilege set in which global fields and all record data are view-only, you can duplicate the Read-Only Access privilege set and change Records from Custom privileges to View only in all tables.
You cannot change or delete these predefined privilege sets, except to enable or disable extended privileges for them. You can either use them as is, or duplicate them and then modify the duplicate copies.
The following table summarizes the properties of these privilege sets.
|
Privilege |
Full Access privilege set |
Data Entry Only privilege set |
Read-Only Access privilege set |
|
Records (in all tables) |
create, edit, delete |
create, edit, delete |
view only |
|
Layouts |
all modifiable |
view only |
view only |
|
Value lists |
all modifiable |
view only |
view only |
|
Scripts |
all modifiable |
all executable only |
all executable only |
|
Extended privileges |
all off, except fmreauthenticate10 |
all off, except fmreauthenticate10 |
all off, except fmreauthenticate10 |
|
Allow printing |
on |
on |
on |
|
Allow exporting |
on |
on |
on |
|
Manage extended privileges |
on |
off |
off |
|
Manage accounts that don't have Full Access |
on |
off |
off |
|
Override data validation warnings |
on |
off |
off |
|
Disconnect user from server when idle |
off |
on |
on |
|
Allow password modification |
on |
on |
on |
|
Password change number of days |
off |
off |
off |
|
Minimum password length |
off |
off |
off |
|
Available menu commands |
All |
All |
All |
Note The Full Access privilege set is the only one that permits access to the Manage Database dialog box in order to modify fields, tables, relationships, and data sources. It is also the only privilege set that permits full access to the Manage Security and Advanced Security Settings dialog boxes to modify account access and privileges. (However, two privileges permit accounts without the Full Access privilege set the limited ability to change some security settings. See Editing other privileges.) Any user that wants to make database definition changes or full account access and privileges changes must open the file with an account that is assigned the Full Access privilege set.
In each file, at least one active account must be assigned the Full Access privilege set and be authenticated via a FileMaker file account, or if hosted by FileMaker Cloud, via a Claris ID or external identity provider (IdP) account. An error message appears if you edit accounts so that no active account is assigned the Full Access privilege set.