Working with data in Table View
When you view records in a table, FileMaker Pro displays data in rows and columns. Each row displays a record, and each column displays a field. In Table View’s spreadsheet-like format, you can add, modify, and delete data, create quick reports, and create charts. For information on quick reports, see Creating dynamic reports in Table View. For information on quick charts, see Creating quick charts.
Working with fields
While viewing data in Table View in Browse mode, you can create, modify, or delete fields.
Note  You must log in using the Full Access privilege set to modify fields in Table View.
For the first field, click Create Field in the column heading for the first column of the table. To create additional fields, click + in the column heading. A new column is added on the right in the table.
To cancel creating the new field press Esc before submitting the change.
To discard changes to the field name, press Esc before you exit the column heading.
Tip  You can press Tab or Shift-Tab to edit the field names. If you press Tab in the far right column heading, FileMaker Pro creates a new column.
Right-click the column heading, choose Field > Field Type to display a shortcut menu, and choose a field type. For more information about field types, see About choosing a field type.
Select an unsorted heading to deselect the columns you are sorting by, then right-click the heading you want to remove from the sort order and choose Remove <field name> from Sort. You can Ctrl-click (Windows) or Command-click (OS X) multiple headings to remove more than one field from the sort order.
Select any column heading, right-click, then choose Sort By Value List, and choose a value list.
Sort the file by two or more fields, select then right-click the column heading you want to remove from the sort order, choose Remove <field name> from Sort. When you release the mouse, data re-sorts based on the fields that remain in the sort order.
Tip  Click Sort in the status toolbar to view the current sort order.
Click Modify in the layout bar and use the options in the Modify Table View dialog box. See Displaying and hiding fields in Table View.
Or, right-click a column heading, then choose Field > Hide Field to hide the selected field. To display a hidden field in Table View, right-click the + column heading, then choose a field from the list of existing fields.
Working with records
While viewing data in Table View in Browse mode, you can add, duplicate, sort, or delete records.
if Keep records in sorted order is cleared in the Sort Records dialog box
Right-click the left or right margin of the record that you want to copy, then choose Copy Record. You can paste the copied, tab-separated data into a field or into Microsoft Excel.
Right-click the left or right margin, then choose Sort Records. Use the Sort Records dialog box to specify how to sort records. See Options for sorting records.
Setting display options for Table View
While viewing data in Table View in Browse mode, you can resize or reorder the columns, change the background or alternate color, or restore the default display settings.
Select one or more column headings. Right-click, then choose Table View > Set Column Width from the shortcut menu. In the dialog box, type a width, choose units from the list, then click OK.
Right-click the left or right margin of a record, choose Part Color from the shortcut menu, then choose a color. The color of the row for adding new records and the column for adding new fields will be slightly darker than the main background color.
Right-click the left or right margin of a record, then choose a color from the Alternate Color shortcut menu. If you customized the color or filled the part with an image, the part is locked.
To use the column heading to create fields in Table View, you have to select the Include column headers option in the Table View properties. To display Table View properties, right-click a column heading or the left or right margin and choose Table View > Edit Properties. See Setting up form, list, and table views for a layout.
Table View displays fields from the body part of the current layout. If a layout contains a portal, Table View displays the data from the first related record (the first row of the portal).
Global fields display one value for all records. You can edit a global field in any row of the table. See Defining global fields (fields with global storage).
Popovers do not appear in Table View unless they are in the header or footer part.
Topics in this section
Displaying and hiding fields in Table View
Creating dynamic reports in Table View