Entering preset data from a value list
A
field can display predetermined values as a radio button set, a checkbox set, a drop-down list, or a pop-up menu. You can use these
value lists to quickly enter preset data.
To | Do this in Browse mode |
Choose a predefined value from a drop-down list or pop-up menu | Click the field, then choose the value from the drop-down list or pop-up menu. |
Type a value that isn't included in a list | Click the field again, then type the value. |
Select a different suggestion in the list | Use the arrow keys, Page Up and Page Down keys, or Home and End keys. |
Select a radio (option) button | Click the button to select the value. To clear a button, Shift-click it. |
Select one or more checkboxes | Click a checkbox to select or clear values. |
Enter a value that isn't included in a value list | Choose or click Other. Type a value in the dialog box, then click OK. |
Clear an Other value | Choose or click Other. Delete the associated value in the dialog box, then click OK. (This action clears the field.) |
Edit a value list | Choose Edit, then change the values in the dialog box. Click OK. |
Open and close a drop-down list | Press Esc. If the field has an arrow control next to it, you can also click the arrow. |
Open and close a pop-up menu | Windows: Press Esc. OS X: Press the Space bar. If the field has an arrow control next to it, you can also click the arrow. |
Notes
•If the field is defined with the
Member of value list validation setting, you can't type a value that doesn't appear in the value list. See
Defining field validation.
•When you select a rotated field in
Browse mode that is formatted as a value list, the field is temporarily displayed unrotated while you enter data.
•To use the keyboard to enter values for radio buttons and checkboxes, tab into the field and type the first letter of the value that you want to enter, or use the arrow keys to select it. Then, press the Space bar to enter the value.
•You can Shift-click a radio button to clear it, but in some cases this may not clear the field. For example, a field called Color is formatted on Layout #1 to display two radio buttons, Black and White. The same field, Color, is formatted on Layout #2 as a text entry field that accepts any value. If a user has entered Red in the field on Layout #2, the information is now stored in the field, but doesn’t display on Layout #1. To clear the field from Layout #1, select the field, then choose Edit menu > Clear.
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