Document does not appear as expected in Preview mode
The problems in this section are all apparent in Preview mode, generally indicating that something is not set correctly in FileMaker Pro.
Report with grouped data and subtotals (subsummary report) doesn’t print correctly
 •
See Summary data is missing or incorrect and Troubleshooting layouts with summary or subsummary parts.
Fields or objects aren’t printing
 •
The objects in question might have been formatted as nonprinting. In Layout mode, select the object. In the Sliding & Visibility area of the Inspector, make sure Hide when printing is deselected.
Records are missing
 •
See Records not printing.
An extra blank page prints after each page
 •
The layout extends just below the page boundary. In Layout mode, look for a heavy dotted line running across the bottom of the layout, which indicates where the page breaks. Resize a layout part until the dotted line disappears. For more information, see Resizing layout parts.
Some records in the portal don’t print
 •
Only the number of rows displayed in the portal will print. Reformat the portal to show more fields. For more information, see Creating portals to display related records.
 •
To display all matching related records, make a portal with enough rows to display all matching records, or find the records in the related file and print from a list layout in that file.
Some fields in the columnar list layout don’t print
Only objects within the margins print. The page boundary is visible in Layout mode (you might need to scroll to the right) as a heavy dotted line.
 •
In Layout mode, adjust the width and position of the fields to make them all fit to the left of the heavy dotted line, or
 •
Create a second columnar list layout with the fields that don’t fit on the first layout.
There is empty space between records
 •
Make the body part smaller.
 •
Set objects to slide, and try setting the sliding options to also reduce the size of the enclosing layout part. For more information, see Removing blank spaces in printouts.
Data is clipped
 •
Make the field bigger to hold the largest amount of data it contains.
 •
Use merge fields on your layout, and make the text block big enough to fit the longest text you anticipate. For more information, see Placing merge fields on a layout.
 •
See Text or objects are clipped.
There’s empty space between fields
 •
Use merge fields instead of standard fields.
 •
Set fields and objects to slide up or left to close up space.
Sliding objects don’t slide
 •
Enter Preview mode; sliding doesn’t show in Browse mode.
 •
Be sure both the object you want to slide, and the object to be slid into, are set to slide.
 •
There might be at least one object (for example, a line) that is not set to slide and is preventing other objects from sliding.
 •
Portal rows don’t collapse even if they hold less data. Empty portal rows at the end of the list of related records do collapse.
 •
See Removing blank spaces in printouts.
Pages break in unexpected places
 •
Check the paper size and page orientation selected in Print Setup (Windows) or Page Setup (Mac OS). In Preview mode, you can also click Print Setup (Windows) or Page Setup (Mac OS) in the status toolbar.
 •
Automatic page breaks are affected by the kind and size of layout parts on the layout. Delete the header and/or footer if they are not needed.
 •
Each layout part on a layout can have separate page break options assigned to it. Check the page-break options for each part. For more information, see Defining page breaks and numbering.
Related topics 
Records are missing
Troubleshooting layouts
Was this topic helpful? Send feedback.