Printing records
1. If you have more than one printer, specify which one you want to use as well as the paper size, orientation, and other options.
If you selected Table View, you can add, hide, or rearrange the
fields that you want to print. See
Displaying and hiding fields in Table View.
3. To include the desired records in the order you want:
4. To see exactly how your paper copy will look prior to printing, click
Preview in the layout bar (Browse mode), or choose
Preview from the
Mode pop-up menu at the bottom of the document window.
5. Choose File menu > Print.
6. In the Print dialog box, for Print, choose an option (Windows) or choose FileMaker Pro from the pop-up menu (OS X).
To print | Choose |
All records in the found set | Records being browsed |
| Current record |
A blank record using the current layout (use this option to print a blank “form”) | Blank record, showing fields, then choose a formatting option |
OS X: If you don’t see the options, click Show Details.
7. Select the printer, print range, number of copies and other printing settings, and then click OK (Windows) or Print (OS X).
Other print options depend on the printer and system software you’re using. Refer to your printer and system documentation.
Notes
•If you’re printing a layout with data that extends beyond the right margin, choose File menu > Print Setup (Windows) or Page Setup (OS X), select the horizontal (landscape) orientation, then click OK (if this doesn’t provide enough width, try reducing the size of the printed area by typing a value of less than 100% for scaling in the Print Setup dialog box (Windows) or Page Setup dialog box (OS X).
•When you print a field or a
portal with a scroll bar, FileMaker Pro prints only the data visible without scrolling. To print all the data, duplicate the layout and enlarge the field or portal to display the largest possible amount of data. Then specify sliding options to remove the extra blank space when you print. See
Adding fields to a layout and
Removing blank spaces in printouts.
•Placeholder text will only print when you chose to print a blank record showing the placeholder text; it does not print in records being browsed or in the current record.
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