Send Mail
 
Purpose 
Sends an email message through an email application or via SMTP.
See also 
Sending email messages based on record data
Creating scripts to automate tasks
Format 
Send Mail [Send via E-mail Client/Send via SMTP Server]; No dialog; To: “<to>”; CC: “<CC>”; BCC: “<BCC>”;
Subject: “<subject>”; Message: “<message>”; “<attachment>”]
Options 
 •
Perform without dialog instructs FileMaker Pro to put the composed email message in the email application's outbox, ready to be sent. If this option is not selected, the composed message is left open in the email application so it can be reviewed. In some email applications, the new message is left in the Drafts folder.
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Specify displays the Send Mail dialog box, where you can set options for your mail. Choose the method by which to send mail, E-Mail Client or SMTP Server. (If you choose SMTP Server, the SMTP Options dialog box appears. For information about setting SMTP options, see Entering or editing SMTP options.) Then choose to create One email using data from the current file, or create Multiple emails (one for each record in found set).
Note  If you choose SMTP Server and Multiple emails (one for each record in the found set) and FileMaker encounters an error while emailing one of the records, the remaining records will not be sent.
For each of the following options, you can enter text directly, or enter values from an address book (Windows), field, or calculation.
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(Windows) Select Specify Email Addresses to enter one or more email addresses. Separate each address with a semicolon or a carriage return character.
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Select Specify Field Name to specify a field that contains one or more email addresses.
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Select Specify Calculation to specify a calculation that generates one or more email addresses.
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If you use the Specify Field Name option to specify a value for the To, CC, or BCC entries, you can also select Collect addresses across found set to specify that all the values from this field in the current found set be used (to address a message to multiple recipients).
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To stores the address(es) of the recipient(s).
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CC stores the address(es) of the carbon copy recipient(s).
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BCC stores the address(es) of the blind carbon copy recipient(s)
Note  If you specify multiple email addresses for the To, CC, or BCC options, separate each recipient's email address with a comma. Some email clients do not accept other separators, such as a semicolon.
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Subject indicates the title for the email message.
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Message indicates the text of the email message. You can type the message as text, use a field value, create a message from a calculation, or insert text from a file.
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Select Attach File to select a file to send as an attachment to the mail message. For more information, see Creating file paths.
Compatibility 
 
Where the script step runs 
Supported 
FileMaker Pro 
Yes 
FileMaker Server scheduled script 
Partial 
FileMaker Go 
Yes 
Custom Web Publishing 
Partial 
FileMaker WebDirect 
Partial 
Runtime solution 
Yes 
Originated in 
FileMaker Pro 6.0 or earlier
Description 
Send Mail sends an intranet or Internet email message through an email application or via SMTP (Simple Mail Transfer Protocol).
Notes
 •
Be aware that there are possible security issues with using https, httpspost, and ftps. FileMaker cannot perform a certificate check to verify that the server that you specify is the server that replies. If these security issues are not acceptable in your situation, then do not use this script step.
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Sending mail using an email application is not supported in Custom Web Publishing or in FileMaker Server scheduled scripts.
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FileMaker Server scheduled scripts support sending mail via SMTP. However, if you attach a file, that file needs to be in a folder that FileMaker Server is allowed to export to. For more information, see Get(DocumentsPath) function.
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FileMaker WebDirect does not support the Attach File option. FileMaker WebDirect also does not support the Perform without dialog option when sending mail via an email client.
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To send email, you must have an internet connection. In addition, to send mail through an email application, you must have the following configurations.
Windows:
 •
A [Mail] section in the Win.ini file.
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Microsoft Exchange or Microsoft Outlook installed and configured properly.
OS X:
 •
OS X Mail or Microsoft Outlook installed to send email with FileMaker Pro.
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Internet system preferences configured for use with one of the supported mail applications.
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If you select Multiple emails and Collect addresses across found set, FileMaker Pro generates an email message for every record in the found set. Each message is addressed to everyone specified in the TO, CC and BCC boxes for every record in the found set.
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You can create a PDF or a Microsoft Excel file from your data to send as an attachment. For more information, see Save Records As PDF and Save Records As Excel.
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The Send Mail script step does not control the font’s appearance. Use the email client to make any changes to the font.
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FileMaker Pro sends email messages as plain text. To edit the message's contents and formatting, choose to send the message through an email client and do not select the Perform without dialog option. You can then edit the message within the email client before it is sent.
Example 1 
Goes to the Customers layout, performs a find, and sends a prewritten email to the address in the Email field in the current record without prompting the user.
Go to Layout ["Customers"]
Perform Find [Restore]
Send Mail [Send via E-mail Client; No dialog; To: Customers::Email; Subject: Invoices::Summary; Message: "Dear Customer,¶¶Thank you for your business."]
#The Collect addresses across found set option is not selected.
Example 2 
Saves the current record as a PDF, then emails the PDF to the address in the Email field in the current record.
Go to Layout ["Print Invoices"]
Save Records as PDF [Restore; No dialog; "Invoice.pdf"; Current record]
Send Mail [Send via E-mail Client; No dialog; To: Customers::Email; Subject: Invoices::Summary; Message: "Dear Customer,¶¶Thank you for your business. Your invoice is attached."; "Invoice.pdf"]
Go to Layout [original layout]
Related topics 
Script steps reference (alphabetical list)
Script steps reference (category list)
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