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Creating and editing privilege sets

You can create as many privilege sets as you need to define the types of access you want to permit to a file. Then you can assign each privilege set to one or more accounts.

You can also edit privilege sets. The following table shows the actions you can perform on each predefined privilege set and any other privilege set used by an account.

 

Action	Full Access privilege set (predefined)	Data Entry Only privilege set (predefined)	Read-Only Access privilege set (predefined)	Any other privilege set used by an account
Change	No, except to enable or disable extended privileges			Yes
Delete	No	No	No	No*
Duplicate	No	Yes	Yes	Yes

* Before you delete any other privilege set, edit accounts so they no longer use the privilege set. See Creating and editing accounts.

Notes

•	You can duplicate the Data Entry Only and Read-Only Access privilege sets, then modify the duplicate copies. See Using the predefined privilege sets.

•	If the file is shared via FileMaker WebDirect, consider creating more limited privilege sets for users who are accessing the database via a web browser.

•	If your account isn’t assigned the Full Access privilege set, but does have extended privileges access, the Extended Privileges tab in the detailed security settings is displayed when you choose File menu > Manage > Security. See Managing extended privileges.

To create or edit a privilege set:

1.	Choose File menu > Manage > Security.

If the Manage Security dialog box displays the basic security settings, click Use Detailed Setup.

2.	Click the Privilege Sets tab.

3.	To create a new privilege set, click New. To edit an existing privilege set, select the privilege set, then click Edit.

4.	Enter or change the name and (optional) description for the privilege set.

If you rename a privilege set, the new name is updated in all accounts that use the privilege set.

5.	Manage the privileges for the privilege set. See:

•	Editing record access privileges

•	Editing layouts privileges

•	Editing value list privileges

•	Editing scripts privileges

•	Editing extended privileges for a privilege set

•	Editing other privileges