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Setting up form, list, and table views for a layout

FileMaker Pro provides three different views of each layout: form, list, and table. When you change views, you change the way records display or print.

To specify which views are available in other modes:

1.	In Layout mode, choose the layout you want to work with from the Layout pop-up menu.

2.	Click Layout Setup in the layout bar.

You can also click the name of the layout’s current table.

3.	In the Layout Setup dialog box, click the Views tab, then select one or more views.

 

When you select	This View menu item is enabled in Browse and Find modes
Form View	View as Form
List View	View as List
Table View	View as Table

Unless you change the default settings, FileMaker Pro enables all views.

4.	Click Properties to specify the Table View options you want.

The following table describes the options you can specify in the Table View Properties dialog box. When you’re finished specifying Table View options, click OK.

 

To	Do this
Specify table grid settings	Select Horizontal, Vertical (or both), choose a color for the grid, and a style for the grid lines.
Specify which layout parts to display	Select the parts to display: top navigation, header, footer, and bottom navigation. These settings matter only if you have defined the parts for the layout, and they’re only in effect in Table View.
Specify whether FileMaker Pro displays column headers and how they behave	Select Include column headers (which display the field names). To allow users to resize column widths by dragging column boundaries in Browse mode or Find mode, also select Resizable columns. To allow users to reorder one or more columns by dragging in Browse mode or Find mode, also select Reorderable columns.
Specify a custom row height (all rows are the same height)	Select Use custom height, then choose a unit of measure and type a value. When this option is cleared, FileMaker Pro adjusts the row height to accommodate the largest font size defined for any of the fields on the layout.

5.	For Default view, choose the view to display whenever you first open the layout.

6.

Click OK.

Notes

•	You can view data that is in subsummary parts in Table View, List View, Preview mode, or in a printed report when records are sorted by break fields.

•	If Include column headers is selected, users can right-click the column heading in Browse mode and choose the appropriate command to define fields, hide or delete fields, create a dynamic report, or reset the Table View. See Working with data in Table View.

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To change the background color of the table, make sure the fields are transparent, then change the color of the body part. The column headers pick up their font attributes (except the font color, which is always black) from the first field in the tab order. You can't modify the background of the column headers.

•	If Include column headers is selected, users can resize columns by right-clicking the column header and choosing Table View > Set Column Width. This shortcut menu command is available even if Resizable columns is cleared in the Table View Properties dialog box.

•	FileMaker Pro uses the tab order to determine the default order of the columns in Table View. You can reorder the columns if Reorderable columns is selected in the Table View Properties dialog box. For information on reordering columns, see Viewing records as a form, list, or table.

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For new layouts, by default the current (or active) record in List View is displayed with a different fill from the other records. To indicate the current record with a solid vertical bar along the left side of the record, choose Layouts menu > Layout Setup. In the General tab of the Layout Setup dialog box, select Show current record indicator in List View. To have the current record appear without a different fill, see Changing a layout part.

For layouts that were converted from FileMaker Pro 12 or earlier, by default the current record is indicated with a solid vertical bar.