Creating and managing layouts and reports

FileMaker Pro layouts determine how information is organized for viewing, printing, reporting, finding, and entering data. Layouts don’t store your data—they just display it.

Database files can have many different layouts, which display data in a variety of ways. Within one database file, you can design separate layouts for entering data, reporting summaries, printing mailing labels, displaying data graphically in charts, working with a database in a web browser or on a touch device, and so on. You can change a layout’s design without affecting the data or other layouts for the file. When you change the data in a field, the changes are reflected in the same field on all the layouts in the database.

You create layouts and reports by using the New Layout/Report assistant, which guides you through creating the layout or report according to options you choose, such as the type of device the layout will display on, the default view for the layout, the layout fields, and the way data is grouped and sorted.



Create a layout with the New Layout/Report assistant

Creating a layout

Choose which fields to display

Placing and removing fields on a layout

Arrange and format fields

Formatting and setting up field objects in Layout mode

Add or modify field labels

Adding and changing field labels

Add layout parts to organize or summarize information

Working with layout parts

Create reports—for example, to group or summarize data

Considerations when you create a Report layout, Creating a layout

Specify how records are printed

Controlling how layouts print

Add graphics and text to add emphasis and interest

Inserting graphics onto a layout, Adding text to a layout

Specify dimensions for a layout according to how it will be viewed or printed

Changing the width of a layout, Resizing layout parts, Controlling how layouts print